How HR technology helps to lower burden of HR Department?

Human resources are typically the busiest department in any organization; they have to deal with employees and various issues related to employment – like salaries, taxes, policies, compliances and more on a daily basis. Owing to all this, HRs are one of the busiest people in the organization. Hence, technology has come as a welcome change to this overworked department. It has greatly reduced their burden, improving efficiency, saving resources, and enhancing employee satisfaction. In this article, we are going to take a look at how HR technology has helped lower the burden of the department and Benefits of Technology to the HR Department.

Benefits of Technology to the HR Department

Better Recruitment Methods

Before technology, HRs would typically have to call/meet prospective talent and scout through thousands to find the right fit. If the process did not pan out positively, it would result in the loss of resources and time. Technology has led to recruitment websites such as LinkedIn that help HRs narrow down talent to the exact skills that they are looking for, making it faster, simpler, and cheaper to recruit the perfect talent.

No More Paperwork

HR technology, also known as HRMS software, helps minimize paperwork and time spent on it greatly. For instance, HRs can record all the details of an employee in the software, and update it as and when any revisions are made. If an employee resigns, or receives a promotion, or a demotion, or goes from a freelance to a full-time position, the HR can simply update this in the software and the HRMS takes care of the rest.

Better Compliance

Because of this reduced paperwork, HRMS also makes compliance procedures simpler. Compliance also requires less paperwork using HRMS. What would otherwise take up a lot of data and dedicated time can now be done under one software. Compliance procedures can also be adhered to by feeding some data into the software.

Efficient Performance Management

Performance management includes activities like monitoring performance, managing reviews, collecting and giving feedback to employees, and evaluating performance. For starters, an HRMS reduces manual work by automating a lot of processes, saving time and resources. Additionally, a lot of HR software comes equipped with programs to evaluate performance using various KPIs (key performance indicators). This takes a lot of burden off the HR department.

Making Employees Self-sufficient

There are various HR technologies that allow employees to view their pay-slips, holidays, paid work leave, and many more things. A lot of doubts that revolve around leave policy or salary break down etc. can be clarified by employees themselves, viewing all the updated and latest information about their work ‘profiles’. This takes some burden of answering queries off the HR department.

Utilizing HR to its Full Potential

Allowing employees to access the aforementioned information saves a lot of time for the HR department. This lets HR professionals do what they are skilled or experienced in. Companies hire HRs who are skilled in different aspects, like performance management, appraisals, hiring and training, retention, etc. Owing to the barrage of doubts employees take to the department, these professionals are unable to find time to do the things they are good at. HRMS helps organizations get the most out of their HR departments.

Ease of Information Exchange

HR and payroll are two departments that always work in tandem; hence, they both need the same employee data for record keeping. Earlier, with all the paperwork going around, updated information about a particular employee would not get from one department to the other fast enough. This led to a lot of time and resource wasting, confusion, and errors. Thanks to HR technology, both departments can now share the same platform, and immediately receive updated information about employees.

Parting Thoughts

HR technology aids better, faster and more efficient decision making. Data is available to all relevant personnel, there is better communication, better allocation of time and resources, more efficiency across all departments, and a general increase in employee satisfaction as well. It can be safely said that not only does HR technology reduce the burden of the HR department, it actually helps the entire organization become more efficient.

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Rekha Jain

Rekha Jain

Vice President - Corporate Sales at Paysquare Consultancy Ltd.
Rekha has over 15 years of experience in providing payroll solutions across different industries. She has been pivotal in the growth strategy at Paysquare, both pan-India as well as in international locations. She is skilled in Personnel Management, Business Development, Employee Engagement, Recruiting, and HR Policies.
Views expressed are personal
Rekha Jain

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